Notification on mandatory recording of personal data

As of 1st September 2021, in accordance with applicable laws, the personal data required by law of guests procuring accomodation services in Hungary shall be recorded in the Property Management System (PMS) through a ID scanner and be transmitted to a storage space, the Guest Information Closed Database ( VIZA in Hungarian) .

In order to protect the rights, security and property of the data subject and others , and to verify compliance with the residence provisions applicable to the residence of third-country nationals and persons with a right of free movement and of residence, the accomodation service provider shall record the following data of the guest, upon check-in, in the Property Management System (PMS):

• first and last name;
• first and last name at birth;
• place of birth;
• date of birth;
• biological sex of guest;
• nationality;
• amothers’s maiden first and last name;
• identification data of personal identification document or     tarvel document;
• in case of third-country nationals∗ number of visa or residence permit, and date and palce of entry to Hungary
  ∗ third-country national: persons as set out by Act 2 of 2007 on the admission and right of residence of third-country nationals. 

For the purposes of data recording, guests procuring the accommodation service shall present their identification documents to the accommodation service provider. Data not listed on the document shall not be recorded. In the absence of presentation of the document, accommodation service providers shall deny the provision of the accommodation service. Pursuant to authorisation by law, accommodation service providers are entitled to ask for the personal identification document  of the guests and guests must comply with this request.

The accommodation service provider shall process the data of the guests until the last day of the year after becoming aware of such data, for the purpose set out by law. The police may perform searches in the data stored with asymmetric encryption in the storage space defined by law, i.e.the VIZA system, for the purposes of law enforcement, crime prevention, and for the protection of public order, public security, order of state border, for the protection of the rights, security and property of the data subject and others, as well as for the conduct of warrant of arrest. 

Applicable laws:
• Act 156 of 2016 on the responsibilities of the stae regarding development of touristic regions;
• Gov. Decree 235/2019 (X.15.) on the implementation of the act on the act on the responsibilities of the state regarding decvelopment of touristic regions;
• Gov. Decree 414/2015 (XII.23.) on the issuance of ID card and on the uniform omage and signature recording rules.